Fonds - UNOG Registry Second Period (1973-2018)

Identity area

Reference code

Title

UNOG Registry Second Period (1973-2018)

Date(s)

  • 1973.01.01 (ca.)-2018.12.31 (ca.) (Creation)

Level of description

Fonds

Extent and medium

Context area

Archival history

In April 1976, following the transfer of the Communications section and the telecommunications section, the new Communications Service will be reconstituted as the Archives and Records Service, with the remaining Units, namely, the Registry Section, the Archives Section and the Mail Operations Unit. (ST/SGB/Organization Section P (III)/Amend. 2 9 April 1976).

In June 2000, UNOG Director-General, noting the need for a reform of records management procedures, as well as for ensuring continuity between records management and the management of historical archives, transferred all the UNOG archive-related functions to the Library.

This merger produced the Registry, Records and Archives Unit.

From the 1980's to 2003, the registry system could not be maintained, as departments, which used to have their correspondence processed by UNOG Registry, gradually stopped sending correspondence to Registry for integration into the official files. Some series are incomplete and some are just not used anymore.
UNCTAD has had its own Registry since its creation in 1965. OCHA (ex UNDRO, DHA) also has had its own Registry since 1972 when the office was established. UNOG Registry has never processed correspondence of these two departments. Since the late 1990's, non-active records from these two departments have been transferred to Records Retirement Unit. ECE established its own registry at the beginning of 1980's to codify its correspondence. The UNOG Registry was responsible for the filing of the Secretariat's correspondence in the UNOG Registry files even though physically these files remained in the Secretariat. This practise continued until the abolition of ECE Registry in the 1990's. From then onward, each Division has been in charge of its own record archiving.

Immediate source of acquisition or transfer

Directly from Creator

Content and structure area

Scope and content

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Public

Conditions governing reproduction

Language of material

  • English
  • French
  • Russian

Script of material

    Language and script notes

    Physical characteristics and technical requirements

    Finding aids

    Allied materials area

    Existence and location of originals

    Existence and location of copies

    Related units of description

    Related descriptions

    Notes area

    Note

    Protection period to: 2038-12-31

    Alternative identifier(s)

    Scope ID

    259

    Access points

    Subject access points

    Place access points

    Name access points

    Genre access points

    Description control area

    Description identifier

    Institution identifier

    Rules and/or conventions used

    Status

    Completed

    Level of detail

    Dates of creation revision deletion

    Language(s)

      Script(s)

        Sources

        Archivist's note

        Protection period duration: 20

        Archivist's note

        Protection period note:

        Archivist's note

        Permission: No permission necessary.

        Archivist's note

        Physical usability: Without limits

        Archivist's note

        Term of protection: UN Classified (20)

        Accession area